TERMS & CONDITIONS

AK EPANJIKARAN Pvt. Ltd is a registered Trust & Corporate Services Provider. As a client availing Epanjikaran services, you agree to the following terms and conditions:

Goods and Services Tax (GST) is applicable to our fees. A GST e-Invoice and Input Tax Credit will be provided if you provided GSTIN at time of payment. It is the clients responsibility to ensure GSTIN is provided at the time of payment to receive GST Input Tax Credit.

Any additional government fees associated with incorporation or license or trademark services, where applicable, will be notified upfront in the invoice, collected and subsequently remitted to the respective governmental authority.

1) Terms & Conditions that govern the usage of epanjikaran.com

Welcome to AK EPANJIKARAN Pvt. Ltd. This website is owned and operated by AK EPANJIKARAN Pvt. Ltd, 6th Floor, KRM Centre, Harrington Road, Chetpet, Chennai - 600031, India. By visiting our website and accessing the information, resources, services, products, and tools we provide, you understand and agree to accept and adhere to the following terms and conditions as stated in this policy (hereafter referred to as 'User Agreement'), along with the terms and conditions as stated in our Privacy Policy (please refer to the Privacy Policy section below for more information).

We reserve the right to change this User Agreement from time to time without notice. You acknowledge and agree that it is your responsibility to review this User Agreement periodically to familiarize yourself with any modifications. Your continued use of this site after such modifications will constitute acknowledgment and agreement of the modified terms and conditions.

• RESPONSIBLE USE AND CONDUCT
  • In order to access our Resources, you may be required to provide certain information about yourself (such as identification, email, phone number, contact details, etc.) as part of the registration process, or as part of your ability to use the Resources. You agree that any information you provide will always be accurate, correct, and up to date.
  • You are responsible for maintaining the confidentiality of any login information associated with any account you use to access our Resources. Accordingly, you are responsible for all activities that occur under your accounts.AK EPANJIKARAN Pvt. Ltd service obligation is considered complete once access to our platform is granted. All subsequent responsibilities and the final outcome of the service are solely the client's responsibility.
  • Accessing (or attempting to access) any of our Resources by any means other than through the means we provide, is strictly prohibited. You specifically agree not to access (or attempt to access) any of our Resources through any automated, unethical or unconventional means.
  • Engaging in any activity that disrupts or interferes with our Resources, including the servers and/or networks to which our Resources are located or connected, is strictly prohibited.
  • Attempting to copy, duplicate, reproduce, sell, trade, or resell our resources is strictly prohibited.
  • You are solely responsible for any consequences, losses, or damages that we may directly or indirectly incur or suffer due to any unauthorized activities conducted by you, as explained above, and may incur criminal or civil liability.
  • We may provide various open communication tools on our website, such as blog comments, blog posts, public chat, forums, message boards, newsgroups, product ratings and reviews, various social media services, etc. You understand that generally we do not pre-screen or monitor the content posted by users of these various communication tools, which means that if you choose to use these tools to submit any type of content to our website, then it is your personal responsibility to use these tools in a responsible and ethical manner. By posting information or otherwise using any open communication tools as mentioned, you agree that you will not upload, post, share, or otherwise distribute any content that:
    • Is illegal, threatening, defamatory, abusive, harassing, degrading, intimidating, fraudulent, deceptive, invasive, racist, or contains any type of suggestive, inappropriate, or explicit language;
    • Infringes on any trademark, patent, trade secret, copyright, or other proprietary right of any party;
    • Contains any type of unauthorized or unsolicited advertising;
    • Impersonates any person or entity, including any AK EPANJIKARAN Pvt. Ltd employees or representatives.
  • We do not assume any liability for any content posted by you or any other 3rd party users of our website. However, any content posted by you using any open communication tools on our website, provided that it doesn't violate or infringe on any 3rd party copyrights or trademarks, becomes the property of AK EPANJIKARAN Pvt. Ltd, and as such, gives us a perpetual, irrevocable, worldwide, royalty-free, exclusive license to reproduce, modify, adapt, translate, publish, publicly display and/or distribute as we see fit. This only refers and applies to content posted via open communication tools as described, and does not refer to information that is provided as part of the registration process, necessary in order to use our Resources. All information provided as part of our registration process is covered by our Privacy Policy.
  • You agree to indemnify and hold harmless AK EPANJIKARAN Pvt. Ltd a digital property of AK EPANJIKARAN Pvt. Ltd Private Limited and its parent company and affiliates, and their directors, officers, managers, employees, donors, agents, and licensors, from and against all losses, expenses, damages and costs, including reasonable attorneys' fees, resulting from any violation of this User Agreement or the failure to fulfill any obligations relating to your account incurred by you or any other person using your account. We reserve the right to take over the exclusive defense of any claim for which we are entitled to indemnification under this User Agreement. In such event, you shall provide us with such cooperation as is reasonably requested by us.
• PRIVACY
• LIMITATION OF WARRANTIES
• LIMITATION OF LIABILITY
• COPYRIGHTS / TRADEMARKS
• TERMINATION OF USE
• GOVERNING LAW
• CANCELLATION AND REFUND
• GUARANTEE
• CONTACT INFORMATION

2) The following Terms & Conditions are applicable to the use of the Ledgers software.

• Introduction
• Customer Information
  • Data about you: This may include, without limitation, your name, user IDs, signature, email addresses, phone numbers, addresses, KYC/identity documents (for example: Aadhaar and PAN), biometric data, communications with us, device and location data, information about how you use our Services, etc.
  • Financial data: This includes, without limitation, information about your bank accounts, financial information, payment information, transaction data, sales, tax and expenses details.
  • Marketing and communications data: This includes, without limitation, your preferences relating to receiving marketing messages from us and our service providers, and your communication preferences.
• Collection of Customer Information
  • Direct interactions: This includes Customer Information you consent to give us when you use our Services or when you interact with us, including, without limitation, when you:
    • Create an account with us;
    • Use the Services or carry out other activities in connection with the Services;
    • Consent to receiving marketing communications; or
    • Report a problem with the Services, give us feedback, or contact us.
  • Automated technologies or interactions: When you use the Services, we may automatically collect data about your equipment, browsing actions, and patterns. We collect this data by using cookies, web beacons, pixel tags, server logs, and other similar technologies. We may also receive such data about you if you visit other websites that use our cookies.
  • Third parties or publicly available sources: We receive Customer Information from publicly available sources as well as various third parties, such as our service providers, credit bureaus, partners, alliance partners, group companies, agents, affiliates and government portals.
• Cookies
• Use of Customer Information
  • To verify your identity to register you as a Customer, and create and operate your account1(s) with us.
  • To provide the Services to you
  • To process payments made through our Services.
  • To comply with legal obligations.
  • To administer and protect our business and the Services, including for troubleshooting, data analysis, system testing, and performing internal operations.
  • For risk control, fraud detection, and prevention.
  • To perform our obligations that arise out of the arrangement we are about to enter or have entered with you.
  • To respond to court orders, establish or exercise our legal rights, or defend ourselves against legal claims.
  • To improve customer service to effectively respond to your service requests and support needs.
  • To improve the functionality of our Services based on the information and feedback we receive from you.
  • To send notifications to manage our relationship with you including to notify you of changes to our Services, send you information and updates pertaining to the Services you have availed, and to receive occasional company news and updates related to us or the Services.
  • To monitor trends and personalise your experience.
  • To market and advertise the Services to you
  • To improve our business; and
  • To conduct training and AI-based skill training.
• Disclosure of Customer Information
  • Offer and provide our Services, including for the purposes set out in Section 5(Use of Customer Information) above
  • Conform to legal requirements or comply with legal process
  • Protect or defend LEDGERS or its affiliates or group companies’ rights, interests or property.
  • Enforce the terms and conditions of the Service or.
  • Protect the interests of LEDGERS, its affiliates, group companies, members, constituents, or of other persons
• Storage and Transfer of Customer Information
• Retention of Customer Information
• Security of Customer Information
• Updates to this Privacy Commitment
• Our Opt-In & Opt-Out Policy
• Refund and Cancellation Policy
• Cancellation Policy
• Change of Service
• Requesting a Refund

3) Terms & Conditions applicable to our Incorporation, Startup and Registration services

• For bank account or payment services, your name, phone number, and email will be shared with a bank of your choice, with your consent. Banks reserve the right to open or decline your request based on their policy.
• If you wish to register a Partnership Firm with the Registrar of Firms of the respective states, additional charges as applicable, will be payable and conveyed upfront.
• Up to 4 name options can be provided in one RUN name approval request.
• Authorised capital is the number of shares a company can issue at any time, which can be increased further. Paid-up capital is the amount shareholders invest, which can be even Rs.2.
• Statutory Auditor fees are payable on actuals directly to the Independent Auditor appointed by the Board of Directors. All companies must appoint an Independent Statutory Auditor of their choice within 30 days of incorporation.
• Epanjikaran provides 2 DSC Hyper Token & support for KYC and DSC shipping with each incorporation. As per CCA Guidelines as on 15th July, 2024, the DSC Application will have to make direct payment to the Certifying Authority for certificate and KYC.
• Additional authorised capital can be purchased if required at the time of incorporation. The price for additional authorised capital can be provided upon request.
• Clients are responsible for paying stamp duty, which varies depending on the state of incorporation and the company's registered capital. Below is a detailed list of stamp duty charges based on State and capital range:

Please note that stamp duties are based on the latest regulations and may be subject to changes. Clients are advised to confirm the current rates at the time of incorporation.

4) Terms & Conditions apply to our Intellectual Property services like trademark, patent and copyright.

• Prices unless mentioned otherwise are for one class. Any additional class will be chargeable extra.
• AK EPANJIKARAN Pvt. Ltd or its employees shall make no recommendations regarding names for trademark filing and cannot confirm the availability or guarantee registration.
• It shall be the client's responsibility to confirm the accuracy of the information provided in trademark forms. AK EPANJIKARAN Pvt. Ltd disclaims all liability with regard to information that is incomplete or false.
• AK EPANJIKARAN Pvt. Ltd shall not be held responsible for any objections, refusals, oppositions, or other issues that may arise during the trademark registration process. The client acknowledges that such matters are beyond the control of AK EPANJIKARAN Pvt. Ltd.
• AK EPANJIKARAN Pvt. Ltd cannot guarantee that the trademark will be accepted or registered by the Trademarks Office and/or through the objection reply process. The acceptance and registration of a trademark are subject to the discretion and approval of the Trademarks Office. While AK EPANJIKARAN Pvt. Ltd will make reasonable efforts to assist the client throughout the process, ultimate approval is not guaranteed.
• The client is responsible for tracking the status of their trademark application on the IP INDIA portal. AK EPANJIKARAN Pvt. Ltd may provide assistance or guidance, upon request.
• AK EPANJIKARAN Pvt. Ltd cannot be held accountable for Show Cause Hearings or other issues that may arise during the Objection process. The client acknowledges that such matters are beyond AK EPANJIKARAN Pvt. Ltd' control.
• AK EPANJIKARAN Pvt. Ltd will maintain client data confidentiality unless compelled by a court, administrative agency, or other governmental body.

5) The following Terms & Conditions apply to Tax and Compliance services

• AK EPANJIKARAN Pvt. Ltd will provide services based on the packages availed by the client. Invoices will be issued periodically.
• The final pricing of the services provided will be contingent upon the Goods and Services Tax (GST) scheme opted for by the client with the relevant tax authorities.
• CA verification of the Income Tax Return will incur separate charges.
• The Client is responsible for verifying the accuracy, reliability, and completeness of all information in returns/filings as well as the accounting records and particulars furnished, prior to approval and signature.
• All data provided by the Client will be kept confidential by AK EPANJIKARAN Pvt. Ltd and not disclosed to third parties without your consent, except as mandated by law, court order, or professional obligation.
• The client will be responsible for paying all government fees, penalties, statutory audit fees, and taxes related to the engagement on actuals. AK EPANJIKARAN Pvt. Ltd Accountants will solely be responsible for the preparation of accounting records and statutory returns.
• Clients are required to provide reasonable access to relevant individuals and documents, and are responsible for the completeness and accuracy of the information supplied to us.
• Any advice provided is based on an opinion formed from understanding the client's specific circumstances.
• The client should be aware of the due dates and required compliances under various laws, acts, regulations, and rules. The client is solely responsible for adhering to all applicable legal compliances and will be liable for any penalties or losses incurred due to non-compliance with any applicable laws, rules, regulations, and acts.
• Pricing for GST Return, TDS, ITR Return, and PF Return filing is applicable to businesses with a turnover up to INR 25 lakhs and a workforce of 25 employees. Additional charges will be incurred for businesses exceeding these thresholds.

Additional Terms for Partnership Compliance / Company Compliance / LLP Compliance:

• Package prices are applicable for businesses with a turnover up to INR 25 lakhs, with additional charges applicable for every subsequent INR 25 lakhs of turnover. The cost of compliance filing may vary based on the size and complexity of the business.
• Client availing for Tax & HR Assist Package, the pricing shall be applicable for 5 Employees. For more than 5 Employees, additional charges shall be levied for each employee.
• TDS Filing prices are chargeable on Quarterly basis.
• ESI, PT, PF prices are chargeable on a Monthly basis.
• In the said packages, the prices are applicable for 100 Invoices in a month. Bulk import charges per 500 Invoices are applicable.
• Service credits are a form of credits provided to preferential, prime or loyal customers who are part of AK EPANJIKARAN Pvt. Ltd and availing services from AK EPANJIKARAN Pvt. Ltd.
• Service credits provided by AK EPANJIKARAN Pvt. Ltd cannot be encashed. The credits can only be utilised for AK EPANJIKARAN Pvt. Ltd services. Service credits can only be utilised for the business against which it received and hence not transferable in nature.
• Startups making a payment of INR 19899 for managing compliance for a company will be eligible for INR 5000 service credit.
• Additional Terms for Winding Up - Company / LLP:
  • A Company that has not commenced its business within one year of incorporation, or has not been conducting any business or operations for two consecutive financial years without applying for dormant status under section 455, and has no recorded transactions, revenue, assets, or liabilities during this inoperative period, is eligible for strike-off.
  • A Company issued with STK-1 or STK-5 notices must fulfill all compliance requirements before filing STK-2. Commencement of Business is a prerequisite for applying for STK-2. All Directors must unanimously intend to remove the company's name from the Registrar of Companies and must sign all pertinent documents.
  • Furthermore, the Directors' DIN eKYC and DSC must remain active until the e-filing status of the Company is updated to "UNDER PROCESS OF STRIKE OFF."
  • A Company should not close its current account if there is an expectation of receiving refunds, chargebacks, or subsidies. The winding-up process may commence once all receivables have been credited to the said current account to prevent any financial losses. Upon receipt of these receivables, the account may be closed, and the winding-up engagement initiated.
  • The closure of the current account, as well as the cancellation of the Professional Tax, Import Export Code, Trade Mark, and ESI & PF registered under the company's name, must be executed by the authorized director through offline procedures with the respective organizations.
  • A company is ineligible for strike-off if it has changed its name or relocated its registered office to another state, disposed of property or rights (subject to conditions), or engaged in any activities beyond those necessary or expedient for making an application under the relevant provisions. Additionally, a company cannot be struck off if it has filed an application to the Tribunal for a compromise or arrangement and a consensus has not yet been reached, or if it has been wound up under Chapter XX, whether voluntarily, by the Tribunal, or under the Insolvency and Bankruptcy Code (IBC), 2016.
  • The STK-2 form for winding up is not applicable to Section-8 companies, Nidhi companies, subsidiaries, or public limited companies.
  • AK EPANJIKARAN Pvt. Ltd assumes no responsibility for the rejection of STK-2 filings if the Client instructs us to file without fulfilling the required eligibility criteria.
  • Additional charges will apply if the BANK ACCOUNT STATEMENT transactions exceed 100 entries.
  • Government fees amounting to Rs.10,000, costs for stamp paper, notary services, and any applicable tax payments and penalties will be borne by the client.
  • In the case of LLPs, the client is responsible for an additional government fee of Rs 1,000.
  • The listed pricing for LLPs applies only to LLPs that do not possess any assets or liabilities.
  • Separate forms must be filed with the Ministry of Corporate Affairs (MCA) for updating the registered office address or email ID, and for adding or removing partners, with additional charges applicable.
  • LLPs are required to file FORM-3 within 30 days of incorporation. Failure to meet this deadline results in a penalty that must be settled prior to submitting FORM-24 for the closure of the LLP with the Ministry of Corporate Affairs (MCA).

6) The following Terms & Conditions apply to Refunds and Cancellations

At AK EPANJIKARAN Pvt. Ltd, we take pride in the services delivered by us and guarantee your satisfaction with our services and support. We constantly improve and strive to deliver the best accounting, financial or secretarial services through the internet. However, in case you are not satisfied with our services, please contact us immediately and we will correct the situation, provide a refund or offer credit that can be used for future AK EPANJIKARAN Pvt. Ltd orders.

• Not Satisfied? Let us know!
• Refund Policy
• Procedure for Requesting Refund
• Change of Service
• Standard Pricing
• Factors Outside our Control
• Force Majeure
• Cancellation Fee